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After logging-in, select Classes from the main menu.

To create or edit classes, you’ll need your students’ names and at least one parent/guardian email.

1. Existing Classes: Can be selected from the dropdown.
2. Class Tools: Provide the ability edit, duplicate, download (Excel file), delete the selected class – or email the selected class’ parents/guardians.
3. New Class Button: Creates a new class, entering info either manually or using a provided Excel template.
4. Add Student Button: Used for manual entry of a new student in the selected class.
5. Email Registration Invite Button: Emails the selected class’ parents/guardians an invitation to register for FTM – though this can also be accomplished at the trip announcement stage.
6. Class Table: Displays info related to the selected class – with “Register Status” referring to the parents/guardians registration for FTM (not for an individual trip) – and offers “Student Tools” to access a student’s profile (completed by parents/guardians at their time of registration), email a student’s parents/guardians an invitation to register for FTM (as opposed to #5 above, which emails invitations to the entire class’ parents/guardians) or delete a student.

1. From the top of the Classes page, choose the green “New Class” button.
2. In the resulting popup, choose the option for “Manually”.
3. Give your class a name that you’ll recognize as you continue to add more classes in the future.
4. Decide whether or not you’d like to receive email notifications whenever a parent/guardian completes their student’s profile.
5. Choose “Save & Close”.

1. From the top of the Classes page, choose the green “New Class” button.
2. In the resulting popup, choose the option for “Excel Template”.
3. Download the provided Excel file.
4. Open the file and populate it with your students’ names and at least one parent/guardian email … Note: If copying/pasting from another file, be sure to paste only the necessary text – as introducing new columns, stylized cells, etc. will cause problems when you upload the file.
5. Return to the FTM website and repeat steps #1 and 2 if necessary.
6. Give your class a name that you’ll recognize as you continue to add more classes in the future.
7. Decide whether or not you’d like to receive email notifications whenever a parent/guardian completes their student’s profile.
8. Upload your populated Excel file.
9. Choose “Save & Close”.

After logging-in, select Trips from the main menu.

You’ll need all the info for your trip – but not all at once! … You can save and return as many times as you need before trip day.

1. Participation at a Glance: Select your existing trips from the dropdown.
2. Trip Tools: Provide the ability edit, duplicate, download/upload (Excel file), delete the selected trip – or email the selected trip’s class’ parents/guardians.
3. New Trip Button: Creates a new trip, entering info either manually or using a provided Excel template.
4. Trip Table: Displays info related to the selected trip – with “Register Status” referring to the parents/guardians registration for FTM and “Trip Status” referring to the parents/guardians registration for the trip.

1. Snapshot: Your trip’s basic info plus your Map View Options, where you choose your participant tracking options for the app on trip day.
2. Destination Details: Each stop along your trip’s route.
3. Transportation Details (optional): Info on your trip’s transportation provider(s).
4. Participation Details: Your selection of the class(es) attending the trip plus any co-leaders that might be joining you.
5. Expense & Authorization (optional): Records of any expenses associated with your trip plus any administrative authorizations that you might need to secure.
6. Itinerary: Your schedule for the day, where your destinations will appear – you can add any points of interest to appear on the app’s map – and you’ll designate your trip’s starting and ending points.
7. Education (optional): File Uploads, Factoids and Activities that you prepare and participants can access in the app on trip day.
8. Parent Page & Pricing: The trip description, forms (both our default permission form plus any others you’d like to upload), pricing and payment options that will appear on the trip’s parent page … with the ability to preview and publish the page, then – when you’re ready – send a trip registration email to all participants’ parents/guardians.

1. From the top of the Trips dashboard or an existing trip page, choose the green “New Trip” button.
2. In the resulting popup, choose the option for “Manually”.
3. Give your trip a name that you’ll recognize as you continue to add more trips in the future.
4. Decide whether or not you’d like to receive email notifications whenever a parent/guardian registers their student for the trip.
5. Choose “Save & Close”.
6. Populate the various sections listed above, making sure to save your work along the way.

1. From the top of the Trips dashboard or an existing trip page, choose the green “New Trip” button.
2. In the resulting popup, choose the option for “Excel Template”.
3. Download the provided Excel file.
4. Open the file and populate it with your trip info … Note: If copying/pasting from another file, be sure to paste only the necessary text – as introducing new columns, stylized cells, etc. or adding/removing worksheets/tabs, etc. will cause problems when you upload the file.
5. Return to the FTM website and repeat steps #1 and 2 if necessary.
6. Give your trip a name that you’ll recognize as you continue to add more trips in the future.
7. Decide whether or not you’d like to receive email notifications whenever a parent/guardian registers their student for the trip.
8. Upload your populated Excel file.
9. Review all of the sections of the trip’s page to confirm that the info uploaded successfully -AND- to populate those sections that are not included in the upload option, making sure to save your work along the way.

1. Trip Description: Use the green “Import Now” button to automatically transfer your trip’s basic info into the Trip Description area, then add any additional text or images that you might want to include on the parent page … Note: The “Import Now” button will remove any edits or additions that you’ve made manually within the description, so – should you have any updates to the basic trip info that appears at the top – it’s best to make those updates manually rather than choosing to RE-import.
2. Trip Forms: For the parent page, you can choose to include our default permission form, then also upload any other forms you might have. For each of your uploaded forms, parents/guardians will be instructed to download and complete the form, take a picture of it (if necessary/not interactive) and either email it back to the address you provide -OR- have their student return it to you directly.
3. Trip Pricing & Payment: You’ll be shown the FTM fee for the trip – based on the number of participating students – and have the option to pay that fee yourself have parents/guardians pay it along with your other trip costs … In the “Pricing Table” that will appear on the parent page, you’ll edit or remove the sample rows that we’ve provided or add new rows using the plus [+] icon.
4. Parent Page: You can preview and publish the parent page, then – when you’re ready – send a trip registration email to all participants’ parents/guardians.

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If you’re new to the FTM website, your first step will be the creation of your Parent/Guardian account.

• If you’ve come via a link that was emailed to you by a teacher, your email address will already be known by our system – so you’ll simply provide a username and password to create your account.
• If you’ve arrived on your own, you’ll provide the email address that you use to communicate with your student’s school – along with a username and password to create your account.

Once: (1) you’ve created your Parent/Guardian account; and (2) your student’s teacher has created the class in which your student is a member, you’ll have access to your student’s profile via your Family page. Your student must be registered with FTM in order for their teacher to have all of the information needed to keep them safe and secure during a field trip.

To register your student(s), simply login to the FTM website and navigate to your Family page. Complete all sections of your student’s profile and – if necessary – enter ‘None’ into required fields so we know you saw them!

• If you have a co-parent/guardian – and they’ve established their own Parent/Guardian account – know that your Family page is shared between you and them. To avoid conflicting information, it’s best to assign ONE parent/guardian to handle the population of the student profile.
• If you have multiple students, complete and save the entire first/top student profile. Then – for your other students – you’ll have the ability in most sections to ‘Copy Student #1 Info’.

You can access each upcoming field trip’s description plus registration form(s) in one of two ways:

1. Via Email from FTM: To announce each new field trip, your student’s teacher should be sending you an email from FTM. This email will contain a link to the field trip’s description plus registration form(s).
2. Via Your Field Trips Page: The “dashboard” at the bottom of your Field Trips page will list any upcoming trip, providing a link – in the trip’s name – to its description plus registration form(s). It will also display your student’s FTM registration status and their field trip sign-up status.

On each field trip’s description and registration page, you’ll be required to complete a digital permission form – as well as any other forms your teacher may require – and, if applicable, make payment for the trip.

For trip day, your student will be asked to download the free FieldTripMe™ app onto their phone. Their teacher will provide them with their username and a trip code, then – as long as you’ve fully completed the trip’s sign-up process – they’ll be able to safely find their way and communicate with their leaders for the duration of the field trip.